TextMaker

Setting the default font and size

If you do not want to start your documents in Times New Roman 10 pt but use a different font by default, this is easy to change. Open the dialog box of the Format > Character command, choose the desired font attributes and click on the Set as Default button. In the dialog box that appears now, choose Change for all new documents based on the default template. All future documents that you base on the default template will now use the chosen font settings.

Setting other default formatting options

Here's how to set a different default zoom level or paper size for all of your future documents: Open the default template Normal.tmv using the File > Open command and make the desired changes. When done, save the document template. All of the future documents that use this template will have the chosen settings.

Changing the zoom level with the mouse

If you have a mouse with a scroll wheel, you can use it to quickly change the zoom level at which a document is displayed. Press the Ctrl button on your keyboard, keep it depressed, and move the scroll wheel on your mouse up or down.

Use paragraph spacing!

Even if you think it is annoying, don't insert blank lines between paragraphs. Instead, set the spacing between paragraphs using Paragraph Spacing Before and Paragraph Spacing After. You'll find these options in Format > Paragraph and Format > Paragraph Style. The advantage of paragraph spacing is that it lets TextMaker suppress unnecessary empty space at the tops and bottoms of pages.

Non-breaking spaces prevent unwanted word wrapping

If you want to prevent two words from being separated by a line break or page break between them, just enter a "non-breaking space" between the words. To do this, just type Ctrl+Shift+Space.

Saving printer ink when printing drafts

For draft prints, you can choose the option Drop pictures in the Print dialog. Your document will print faster and use less ink because all of the pictures are skipped.

Using multiple paper trays

If you want the first page of your document or chapter to be pulled from a different paper tray of your printer, you can set up the paper trays using the File > Page Setup command.

Sharing document templates

If you work in a local area network and you want all users to access the same set of document templates, you can set a shared template path in Tools > Options > Files.

Picture frames and embedded pictures

TextMaker lets you insert pictures either as frames or as embedded pictures. Picture frames are positioned absolutely on the page or in relation to a paragraph, whereas embedded pictures simply "wander along" with the paragraph where they're placed.

If you want to convert an already-inserted embedded pictures to a picture frame (or vice-versa), simply select the picture in TextMaker, press the right mouse button and choose the command Convert to picture frame or Convert to embedded object.

PlanMaker

Localized function names

Microsoft Excel uses localized function names, as does PlanMaker when you switch to a user interface language other than English. For example, the English SUM function is called SOMME in French, SUMA in Spanish, and Сумм in Russian.

The English PlanMaker manual lists only the English function names, so you might have to look up localized function names. This PlanMaker .pmd file contains a cross-reference of all PlanMaker functions.

Inserting the current date and time

Question: How do I insert the current date or time into a worksheet? I don't want to use the functions TODAY() and NOW() because they are continuously updated.

Answer: Press Ctrl+. for the date and Ctrl+Shift+. for the time.

Changing the zoom level with the mouse

If you have a mouse with a scroll wheel, you can use it to quickly change the zoom level at which a worksheet is displayed. Press the Ctrl button on your keyboard, keep it depressed, and move the scroll wheel on your mouse up or down.

Multiple currencies in a document

Unlike other spreadsheets, PlanMaker lets you use any number of different currencies in each document.

To display a number as a currency amount, execute the command Format > Cell, select the number format Currency and pick the desired currency (such as euro, sFr, US Dollar etc.).

You can also simply enter a number with a currency symbol. For example, if you type € 42 or 19.50 € in a cell, PlanMaker recognizes automatically that this is a euro amount and formats it in the currency format "€".

Combining two columns into one

Question: I have a worksheet with area codes (for example 123) in column A and phone numbers (for example 456-7890) in column B. How do I combine them into a single column as "123-456-7890"?

Answer: Enter the formula =A1&"-"&B1 in cell C1, then copy this formula to the cells below as many times as you have phone numbers.

Now you have the combined phone numbers, but only as formulas. If you want to convert them to literal values, select the new formulas and copy them with Edit > Copy to the clipboard. Leave the formulas selected and execute the command Edit > Paste Special. Switch the option Convert formulas to values on and click on OK. Now your worksheet contains the phone numbers as literal values.

Portable installation

FreeOffice for Windows

If you want to carry FreeOffice for Windows and important documents with you, you can copy FreeOffice to a USB flash drive. You can then run FreeOffice from the USB flash drive on any Windows-based computer (a borrowed or public computer, for instance). Once you unplug the USB flash drive, no trace of FreeOffice is left behind on the PC.

Here's how it works:

  1. Install FreeOffice on your regular PC's built-in hard drive. This lets you work with the applications in the regular way, even without a USB flash drive.
  2. Click on the Windows Start button, then select Programs > SoftMaker FreeOffice 2016 > Utilities > Install SoftMaker FreeOffice on a USB stick.
  3. Follow the prompts, and the program copies the complete SoftMaker FreeOffice folder and the complete folder My Documents\SoftMaker to your USB flash drive. This gives you access to the FreeOffice program files, as well as all of your documents and settings from My Documents\SoftMaker on the USB flash drive.

When the program is done, your USB flash drive contains a fully functional copy of FreeOffice which does not register itself in Windows, in addition to all of your documents and configuration files.

To launch one of the programs, open the FreeOffice folder on the USB flash drive and click on the program you want to run (for example, TextMaker.exe or PlanMaker.exe).

FreeOffice for Linux

You can run FreeOffice for Linux from a USB flash drive, too. Here's how it works:

  1. Install FreeOffice on the built-in hard drive of your Linux PC. This lets you work with FreeOffice in the regular way, even without a USB flash drive.
  2. Create a folder on the USB flash drive and copy the contents of the FreeOffice application folder (for example, /usr/share/freeoffice2016) to this folder:
  3.             mkdir /media/disk/freeoffice (replace /media/disk with the path of your USB flash drive)
                cd /usr/share/freeoffice2016
                cp -Rv * /media/disk/freeoffice (replace /media/disk with the path of your USB flash drive)
    
  4. In the new folder on the USB flash drive, create a file with the name portable.txt. Its content does not matter:
  5.             cd /media/disk/freeoffice (replace /media/disk with the path of your USB flash drive)
                touch portable.txt

    The portable.txt file is just a "marker file" that informs FreeOffice that it should run in portable mode and not leave any configuration files on the host operating system.

  6. Then, launch TextMaker:
  7.             ./textmaker

    TextMaker then creates two folders:

                /media/disk/freeoffice/SoftMaker – that's where the documents and templates go
                /media/disk/freeoffice/.softmaker – that's where the configuration files go

    TextMaker then installs its default document templates and configuration files into these folders. This can take up to half a minute. Once the installation is complete, TextMaker starts.

    At this point you can copy additional documents and templates to the flash drive, if you want. Put documents in /media/disk/freeoffice/SoftMaker and templates in /media/disk/freeoffice/SoftMaker/Templates 2016.

  8. To launch one of the programs, open the FreeOffice folder on the USB flash drive and double-click on the program you want to launch (textmaker, planmaker or presentations).

Linux

Overview

SoftMaker FreeOffice 2016 for Linux comes with the following installation archives:

Please review the following instructions for installing SoftMaker FreeOffice 2016 for Linux on common Linux distributions.

Ubuntu

Tested with: Ubuntu 15.10 (64 bit), Ubuntu 15.10 (32 bit), Ubuntu 14.04 LTS (64 bit), Ubuntu 14.04 LTS (32 bit)

Download softmaker-freeoffice-2016_767-01_i386.deb. Then open a terminal or shell window and enter the following commands:

sudo dpkg -i softmaker-freeoffice-2016_767-01_i386.deb
sudo apt-get install -f

Debian

Tested with: Debian 8 (64 bit)

Download softmaker-freeoffice-2016_767-01_i386.deb. Then open a root terminal (either by clicking on its desktop icon or by opening a shell and entering su).

On 64-bit systems only, enter this command:

dpkg --add-architecture i386

Then enter these commands on all systems:

apt-get update 
dpkg -i softmaker-freeoffice-2016_767-01_i386.deb 
apt-get install -f

openSUSE

Tested with: openSUSE Leap 42.1 (64 bit)

Download softmaker-freeoffice-767.x86_64.rpm. Then open a terminal or shell window.

Refresh the repositories:

sudo zypper refresh

Due to a bug in openSUSE Leap 42.1, you cannot simply double-click on the RPM file to install it. Instead, you must install it from the terminal:

sudo zypper --non-interactive install softmaker-freeoffice-767.x86_64.rpm

When you start SoftMaker FreeOffice, you might receive a message about a missing libudev.so.1 or libudev.so.0 file. You can ignore this message.

Linux Mint

Tested with: Linux Mint 17.2 (64 bit), Linux Mint 17.2 (32 bit), Linux Mint 17.3 (64 bit), Linux Mint 17.3 (32 bit)

Download softmaker-freeoffice-2016_767-01_i386.deb. Then open a terminal or shell window and enter the following commands:

sudo dpkg -i softmaker-freeoffice-2016_767-01_i386.deb
sudo apt-get install -f

When you start SoftMaker FreeOffice, you might receive a warning about a missing theme engine. Ignore this message, SoftMaker FreeOffice does not use the theme engine.

CentOS

Tested with: CentOS 7 (64 bit)

Download softmaker-freeoffice-767.x86_64.rpm. Double-click on the RPM file to install SoftMaker FreeOffice.

Then download the file additional-softmaker-office-redhat-2016.noarch.rpm and double-click on it to install it, too.

Fedora

Tested with: Fedora 23 (64 bit), Fedora 23 (32 bit)

For 64-bit Fedora systems, download the two installation archives softmaker-freeoffice-767.x86_64.rpm and additional-softmaker-office-redhat-2016.noarch.rpm. Then open a terminal or shell window and enter the following commands:

sudo dnf install softmaker-freeoffice-767.x86_64.rpm
sudo dnf install additional-softmaker-office-redhat-2016.noarch.rpm

For 32-bit Fedora systems, download the installation archive softmaker-freeoffice-767.i386.rpm. Then open a terminal or shell window and enter the following command:

sudo dnf install softmaker-freeoffice-767.i386.rpm

Mageia

Tested with: Mageia 5 (64 bit), Mageia 5 (32 bit)

For 64-bit Mageia systems, download softmaker-freeoffice-767.x86_64.rpm

For 32-bit Mageia systems, download softmaker-freeoffice-767.i386.rpm

Double-click on the respective RPM file, and SoftMaker FreeOffice will be installed.

  • TextMaker

    Setting the default font and size

    If you do not want to start your documents in Times New Roman 10 pt but use a different font by default, this is easy to change. Open the dialog box of the Format > Character command, choose the desired font attributes and click on the Set as Default button. In the dialog box that appears now, choose Change for all new documents based on the default template. All future documents that you base on the default template will now use the chosen font settings.

    Setting other default formatting options

    Here's how to set a different default zoom level or paper size for all of your future documents: Open the default template Normal.tmv using the File > Open command and make the desired changes. When done, save the document template. All of the future documents that use this template will have the chosen settings.

    Changing the zoom level with the mouse

    If you have a mouse with a scroll wheel, you can use it to quickly change the zoom level at which a document is displayed. Press the Ctrl button on your keyboard, keep it depressed, and move the scroll wheel on your mouse up or down.

    Use paragraph spacing!

    Even if you think it is annoying, don't insert blank lines between paragraphs. Instead, set the spacing between paragraphs using Paragraph Spacing Before and Paragraph Spacing After. You'll find these options in Format > Paragraph and Format > Paragraph Style. The advantage of paragraph spacing is that it lets TextMaker suppress unnecessary empty space at the tops and bottoms of pages.

    Non-breaking spaces prevent unwanted word wrapping

    If you want to prevent two words from being separated by a line break or page break between them, just enter a "non-breaking space" between the words. To do this, just type Ctrl+Shift+Space.

    Saving printer ink when printing drafts

    For draft prints, you can choose the option Drop pictures in the Print dialog. Your document will print faster and use less ink because all of the pictures are skipped.

    Using multiple paper trays

    If you want the first page of your document or chapter to be pulled from a different paper tray of your printer, you can set up the paper trays using the File > Page Setup command.

    Sharing document templates

    If you work in a local area network and you want all users to access the same set of document templates, you can set a shared template path in Tools > Options > Files.

    Picture frames and embedded pictures

    TextMaker lets you insert pictures either as frames or as embedded pictures. Picture frames are positioned absolutely on the page or in relation to a paragraph, whereas embedded pictures simply "wander along" with the paragraph where they're placed.

    If you want to convert an already-inserted embedded pictures to a picture frame (or vice-versa), simply select the picture in TextMaker, press the right mouse button and choose the command Convert to picture frame or Convert to embedded object.

  • PlanMaker

    Localized function names

    Microsoft Excel uses localized function names, as does PlanMaker when you switch to a user interface language other than English. For example, the English SUM function is called SOMME in French, SUMA in Spanish, and Сумм in Russian.

    The English PlanMaker manual lists only the English function names, so you might have to look up localized function names. This PlanMaker .pmd file contains a cross-reference of all PlanMaker functions.

    Inserting the current date and time

    Question: How do I insert the current date or time into a worksheet? I don't want to use the functions TODAY() and NOW() because they are continuously updated.

    Answer: Press Ctrl+. for the date and Ctrl+Shift+. for the time.

    Changing the zoom level with the mouse

    If you have a mouse with a scroll wheel, you can use it to quickly change the zoom level at which a worksheet is displayed. Press the Ctrl button on your keyboard, keep it depressed, and move the scroll wheel on your mouse up or down.

    Multiple currencies in a document

    Unlike other spreadsheets, PlanMaker lets you use any number of different currencies in each document.

    To display a number as a currency amount, execute the command Format > Cell, select the number format Currency and pick the desired currency (such as euro, sFr, US Dollar etc.).

    You can also simply enter a number with a currency symbol. For example, if you type € 42 or 19.50 € in a cell, PlanMaker recognizes automatically that this is a euro amount and formats it in the currency format "€".

    Combining two columns into one

    Question: I have a worksheet with area codes (for example 123) in column A and phone numbers (for example 456-7890) in column B. How do I combine them into a single column as "123-456-7890"?

    Answer: Enter the formula =A1&"-"&B1 in cell C1, then copy this formula to the cells below as many times as you have phone numbers.

    Now you have the combined phone numbers, but only as formulas. If you want to convert them to literal values, select the new formulas and copy them with Edit > Copy to the clipboard. Leave the formulas selected and execute the command Edit > Paste Special. Switch the option Convert formulas to values on and click on OK. Now your worksheet contains the phone numbers as literal values.

  • Portable installation

    FreeOffice for Windows

    If you want to carry FreeOffice for Windows and important documents with you, you can copy FreeOffice to a USB flash drive. You can then run FreeOffice from the USB flash drive on any Windows-based computer (a borrowed or public computer, for instance). Once you unplug the USB flash drive, no trace of FreeOffice is left behind on the PC.

    Here's how it works:

    1. Install FreeOffice on your regular PC's built-in hard drive. This lets you work with the applications in the regular way, even without a USB flash drive.
    2. Click on the Windows Start button, then select Programs > SoftMaker FreeOffice 2016 > Utilities > Install SoftMaker FreeOffice on a USB stick.
    3. Follow the prompts, and the program copies the complete SoftMaker FreeOffice folder and the complete folder My Documents\SoftMaker to your USB flash drive. This gives you access to the FreeOffice program files, as well as all of your documents and settings from My Documents\SoftMaker on the USB flash drive.

    When the program is done, your USB flash drive contains a fully functional copy of FreeOffice which does not register itself in Windows, in addition to all of your documents and configuration files.

    To launch one of the programs, open the FreeOffice folder on the USB flash drive and click on the program you want to run (for example, TextMaker.exe or PlanMaker.exe).

    FreeOffice for Linux

    You can run FreeOffice for Linux from a USB flash drive, too. Here's how it works:

    1. Install FreeOffice on the built-in hard drive of your Linux PC. This lets you work with FreeOffice in the regular way, even without a USB flash drive.
    2. Create a folder on the USB flash drive and copy the contents of the FreeOffice application folder (for example, /usr/share/freeoffice2016) to this folder:
    3.             mkdir /media/disk/freeoffice (replace /media/disk with the path of your USB flash drive)
                  cd /usr/share/freeoffice2016
                  cp -Rv * /media/disk/freeoffice (replace /media/disk with the path of your USB flash drive)
      
    4. In the new folder on the USB flash drive, create a file with the name portable.txt. Its content does not matter:
    5.             cd /media/disk/freeoffice (replace /media/disk with the path of your USB flash drive)
                  touch portable.txt

      The portable.txt file is just a "marker file" that informs FreeOffice that it should run in portable mode and not leave any configuration files on the host operating system.

    6. Then, launch TextMaker:
    7.             ./textmaker

      TextMaker then creates two folders:

                  /media/disk/freeoffice/SoftMaker – that's where the documents and templates go
                  /media/disk/freeoffice/.softmaker – that's where the configuration files go

      TextMaker then installs its default document templates and configuration files into these folders. This can take up to half a minute. Once the installation is complete, TextMaker starts.

      At this point you can copy additional documents and templates to the flash drive, if you want. Put documents in /media/disk/freeoffice/SoftMaker and templates in /media/disk/freeoffice/SoftMaker/Templates 2016.

    8. To launch one of the programs, open the FreeOffice folder on the USB flash drive and double-click on the program you want to launch (textmaker, planmaker or presentations).
  • Linux

    Overview

    SoftMaker FreeOffice 2016 for Linux comes with the following installation archives:

    Please review the following instructions for installing SoftMaker FreeOffice 2016 for Linux on common Linux distributions.

    Ubuntu

    Tested with: Ubuntu 15.10 (64 bit), Ubuntu 15.10 (32 bit), Ubuntu 14.04 LTS (64 bit), Ubuntu 14.04 LTS (32 bit)

    Download softmaker-freeoffice-2016_767-01_i386.deb. Then open a terminal or shell window and enter the following commands:

    sudo dpkg -i softmaker-freeoffice-2016_767-01_i386.deb
    sudo apt-get install -f

    Debian

    Tested with: Debian 8 (64 bit)

    Download softmaker-freeoffice-2016_767-01_i386.deb. Then open a root terminal (either by clicking on its desktop icon or by opening a shell and entering su).

    On 64-bit systems only, enter this command:

    dpkg --add-architecture i386
    

    Then enter these commands on all systems:

    apt-get update 
    dpkg -i softmaker-freeoffice-2016_767-01_i386.deb 
    apt-get install -f

    openSUSE

    Tested with: openSUSE Leap 42.1 (64 bit)

    Download softmaker-freeoffice-767.x86_64.rpm. Then open a terminal or shell window.

    Refresh the repositories:

    sudo zypper refresh

    Due to a bug in openSUSE Leap 42.1, you cannot simply double-click on the RPM file to install it. Instead, you must install it from the terminal:

    sudo zypper --non-interactive install softmaker-freeoffice-767.x86_64.rpm

    When you start SoftMaker FreeOffice, you might receive a message about a missing libudev.so.1 or libudev.so.0 file. You can ignore this message.

    Linux Mint

    Tested with: Linux Mint 17.2 (64 bit), Linux Mint 17.2 (32 bit), Linux Mint 17.3 (64 bit), Linux Mint 17.3 (32 bit)

    Download softmaker-freeoffice-2016_767-01_i386.deb. Then open a terminal or shell window and enter the following commands:

    sudo dpkg -i softmaker-freeoffice-2016_767-01_i386.deb
    sudo apt-get install -f

    When you start SoftMaker FreeOffice, you might receive a warning about a missing theme engine. Ignore this message, SoftMaker FreeOffice does not use the theme engine.

    CentOS

    Tested with: CentOS 7 (64 bit)

    Download softmaker-freeoffice-767.x86_64.rpm. Double-click on the RPM file to install SoftMaker FreeOffice.

    Then download the file additional-softmaker-office-redhat-2016.noarch.rpm and double-click on it to install it, too.

    Fedora

    Tested with: Fedora 23 (64 bit), Fedora 23 (32 bit)

    For 64-bit Fedora systems, download the two installation archives softmaker-freeoffice-767.x86_64.rpm and additional-softmaker-office-redhat-2016.noarch.rpm. Then open a terminal or shell window and enter the following commands:

    sudo dnf install softmaker-freeoffice-767.x86_64.rpm
    sudo dnf install additional-softmaker-office-redhat-2016.noarch.rpm

    For 32-bit Fedora systems, download the installation archive softmaker-freeoffice-767.i386.rpm. Then open a terminal or shell window and enter the following command:

    sudo dnf install softmaker-freeoffice-767.i386.rpm

    Mageia

    Tested with: Mageia 5 (64 bit), Mageia 5 (32 bit)

    For 64-bit Mageia systems, download softmaker-freeoffice-767.x86_64.rpm

    For 32-bit Mageia systems, download softmaker-freeoffice-767.i386.rpm

    Double-click on the respective RPM file, and SoftMaker FreeOffice will be installed.